Frequently Asked Questions

For your information here is a list of Frequently Asked Questions and their Responses on doing business with Cobb County Purchasing.

1. When can I see a buyer? 8:00 A.M. – 4:30 P.M., Monday through Friday
   Please call at 770-528-8400 to schedule an appointment.



2. How do I get on the vendor's list?
   Complete the COBB COUNTY VENDOR REGISTRATION FORM. This form must be completed in order to add your company to the vendor database. You can complete this application on line by visiting on our website: www.cobbpurchasing.org or you can mail your application to the Finance Department, 100 Cherokee Street, Suite 410, Marietta, GA 30090. All applications must include a complete W9 form for approval.
   
   So that our staff may be aware of those commodities and/or services that your company may provide, please select the appropriate commodities and/or services on your application. This will also determine the accuracy of the solicitations extended to your firm.
   
   Your company and its commodity/service profile will be entered into the Cobb County’s vendor’s database.
   
   Registering as a vendor does not place your company on a vendor list guaranteeing receipt of Bid/RFP packages. We advise all vendors to check our website daily for Sealed Bid Opportunities.



3. Where do I find available bidding opportunities for Bids/RFP’s?
   Notices of upcoming bidding opportunities are posted on our website: cobbcountypurchasing.org. Click on the link for “Bidding Opportunities".



4. How do I obtain Bid Opening Results?
   Bid Opening results are posted on our website: cobbcountypurchasing.org following the bid opening. Click on the link for “Results of Last Bid Opening”



5. Solicitation Categories
   Less than $1,000.00 - One (1) Phone Quote – Department Purchase Order
   $1,000.01 to $4,999.99 - Three (3) Phone Quotes
   $5,000.00 to $29,999.99 - Three (3) Written Quotes
   $30,000.00 & Over - Sealed Bids or Request for Proposals



6. What is a sealed bid?
   A sealed bid is a formal written request for supplies, services or equipment with an estimated purchase price in excess of $30,000.00. State Law requires sealed bids to be advertised for two weeks prior to the Opening Date.



7. Where and when are sealed bids advertised?
   The Marietta Daily Journal on Fridays in the Legal Section and on Cobb County’s Website: www.cobbcounty.org.



8. Where are sealed bids opened?
   Sealed bids are opened in the Cobb County Purchasing Department on the 2nd and 4th Thursday of each month at 12:00 pm unless otherwise posted or advertised.



9. How can I obtain a sealed bid package?
   Fax or e-mail your request to the Purchasing Department. Fax Number: 770-528-1154, E-mail: purchasing@cobbcounty.org. Indicate Bid/RFP number in your request and complete mailing information, i.e address, phone, fax, contact name.



10. Late Bids
    Cobb County does not accept late bids. Bids must reach the Purchasing Department no later than 12:00 (noon) of the Bid Opening Date. The clock in the Purchasing Department is considered the Official Time.



11. Who can attend bid openings?
    Company Representatives and the general public are always welcome at Sealed Bid Openings



12. Who will see my prices?
    All bids are public record the moment they are opened except for Public Works projects that are Design/Build.. Copies of Bid Tabulations are kept on file for public viewing. Copies of Bid Tabulation can be picked up at the Purchasing Department or mailed if the vendor supplies a stamped, self addressed envelope. Tabulation Sheets are not e-mailed or faxed.
    
    If you would like to view a file please contact the Purchasing Department at 770-528-8400 to schedule an appointment.



13. Do I need to be a registered vendor with Cobb County to submit a bid?
    No, you do not have to be a registered vendor with Cobb County to submit a proposal. We suggest that vendors go ahead and complete their vendor registration when acquiring for bid packages, in order not to delay the bid award if you are awarded the bid.